Candidate Data and Document Policy

These policies explain the current rules and expectations for using WorkRadar Canada services.

These pages do not provide legal advice or promise that they address every legal requirement that may apply to a particular user or business.

This policy applies to Work Passport profile data, resumes, cover letters, uploaded documents, generated base documents, job-specific drafts, document metadata, preview/open/download/print workflows, and candidate document audit events.

Candidate-side use is currently free.

Work Passport data is candidate-provided information used for profile readiness, job matching, work preferences, and document drafting. Candidates are responsible for keeping their Work Passport information accurate.

WorkRadar should not treat Work Passport as employer-verified credentials unless a separate verified credential process exists.

Generated resumes and cover letters are drafts. They may be built from candidate-provided Work Passport data, job information, deterministic templates, or AI-assisted tools where available.

Generated drafts must be reviewed by the candidate before use. They must not invent credentials, licences, education, employment history, work authorization, references, achievements, employer relationships, or other unsupported factual claims.

Candidates may upload documents only if they own them or are authorized to use them. Current candidate uploads are limited to supported PDF, DOC, DOCX, and TXT files; executable, HTML, SVG, and image files are not accepted through this upload path.

Candidates should not upload malware, forged documents, stolen documents, unnecessary sensitive personal data, or third-party confidential information.

PDF and DOCX browser previews may not preserve all formatting. Dynamic PDFs may not preview reliably. DOCX conversion may differ from Microsoft Word. Preview does not prove a document is safe, complete, or legally valid.

Candidate data and document handling has limits. WorkRadar validates supported upload types and ownership controls, but does not represent that a malware-scanning service or every preview, retention, deletion, or backup control is available for every workflow.

Candidate documents are private by default. WorkRadar should not share candidate documents with employers unless the candidate intentionally uses a workflow that sends or exposes the document.

Employers must not sell, misuse, or repurpose candidate data or documents for unrelated marketing or non-hiring activity.

Some Work Passport and document workflows may use local storage, session storage, IndexedDB, and object URLs for draft continuity, preview, download, or local fallback behaviour.

Browser-stored data can remain on a user device until product cleanup, browser settings, or user action removes it.

Candidates can delete active server-backed documents they own through Work Passport. Retention and deletion practices can still vary across candidate profiles, generated documents, account closure, backups, audit logs, legal holds, and support records.

Document exposure is limited to the candidate's chosen workflow. Deleting an active document does not promise immediate removal from backups or deletion of security audit records. Privacy requests may be used where additional review is appropriate.

WorkRadar does not guarantee AI accuracy, document completeness, employer acceptance, interviews, ranking, hiring, immigration results, credential verification, or job placement.

Candidate data or document privacy questions can be sent to support@workradarcanada.com.